How to: Choose the Best Laptop for your Small Business
September 02, 2009
Notebooks PCs continue to get more powerful, more functional, and less expensive. Theres even a whole new class of ultra-compact, ultra-affordable models. But with choice comes complexity, so heres what you need to know as you scope out your next business notebook.
Better still, prices continue to drop: A well-equipped business portable can be had for around $800, and $1,400 will get you a model with almost all the bells and whistles. You also have more varied choices than ever, with 16-inch screens available in larger machines and a new class of ultra-compact, ultra-affordable netbooks designed to be take-everywhere Internet/e-mail companions.
Here we offer guidance on the type, components and features to consider when selecting your next laptop, as well as some of our current favorite entries in each category.
Select your size: Bantamweight to heavyweightBefore you start thinking about the specs of your notebook, you first have to decide which category of machinedetermined by its weight and screen sizebest fits your needs and working style. Display sizes range from a somewhat cramped eight inches to a behemoth 18.4 inches (with stops at nearly every size in between), while weights range from less than three pounds to almost nine pounds.
|Dell Studio XPS|
The sweet spot for this nascent category has quickly become the 10-inch models, which relieve you of the need to scroll sideways to see most Web pages. That larger screen also lets manufacturers squeeze in wider keyboards, which makes typing much more comfortable than on an eight- or nine-inch netbook.
Aside from portability, the major selling point for a netbook is its low price (for the majority of models anyway). At anywhere from $299 to $499, you can commit to a netbook without applying for a government bailout. But that low price comes with an important caveat: A netbook is intended to be a complement to your main PC, not a replacement for it.
Moving up the size, power and price ladder brings you to ultraportables. This class of machine typically has a 12.1-inch screen (and hence a roomier keyboard than a netbook) and weighs three to four pounds. If you are on the road daily or travel frequently (two or more times per month) and want a machine with you at all times, an ultraportable is the best fit.
Unlike netbooks, ultraportables typically have comparatively powerful processors, so you won't trade much in the way of performance to get a compact machine. Many models even have optical drives built in, so you have all your essential components. Of course, miniaturization doesn't come cheap, so you'll pay a premium for an ultraportable compared to a larger laptop with similar specs. An entry-level ultraportable can be had for just over $1,000, while a more robust configuration will set you back $1,500 to $2,000.
If your job entails a lot of note taking, you may want to consider a convertible tablet PC. Models in t ultraportable sub-class are typically outfitted with 12.1-inch screens that swivel and fold flat against the keyboard, so you can use the included stylus to jot electronic notes or use your finger to navigate Windows and application with the touch of a finger.
Price-sensitive buyers will want to consider a machine in the mainstream category. Laptops in this class, which includes budget models, are equipped with 14.1- or 15.4-inch displays and are heavier (six to seven pounds) and larger (around 1.5 inches thick).
But if your travel consists of schlepping the machine from your home to the car to the office and back again, the extra heft may not matter to you. But the savings will: A solid mainstream laptop costs about $800, and if you don't mind settling for a lesser processor you can find a bargain machine for hundreds less.
If you want all the comforts of a desktop PC in a form factor that you can still tote when necessary, consider a desktop replacement notebook. New models with 16-inch screens deliver a good balance of big-screen comfort and reasonable portability.
Other models have 17-inch or even 18.4-inch screens, and are usually laden with all manner of multimedia and/or gaming goodies that drive up the prices to north of $2,000. But if you want a single machine for work and play, a desktop replacement might make more sense than buying a separate desktop and laptop.
Specs: Screen type and resolutionOnce you've settled on the right class and screen size for your needs, you'll notice that many manufacturers offer a selection of LCD panels. Most consumer laptops these days come standard with "glossy" panels that don't have a coating to cut down on glare and reflection from ambient light.
These panels tend to have crisper text reproduction (especially at smaller point sizes) and more vibrant color reproduction, since there's no coating to dull things down. But if you tend to work in harsh lighting conditionsoverhead fluorescents, lots of windowsyou may want to opt for a panel with an anti-glare coating, which is available in most business lines.
You may also have a choice of screen resolution (the measure of how many pixels are found in the horizontal and vertical dimensions) for the model you've chosen. The decision you make here is crucial: Since LCD panels are designed to look best at their native resolution, you won't be able to change your mind and simply set it to a different resolution and expect it to deliver the same image quality.
|Toshiba Protege M750|
There are differing schools of thought on selecting a screen resolution. Some believe you should opt for the highest-resolution panel you can get, and then use the application's zoom feature to overcome the often-tiny default text sizes you'll find displayed at that high resolution.
Others believe that you should pick a resolution that delivers a comfortable working environment in the applications you use most often. One rule of thumb: If you work with video and images regularly, a high-res screen is the way to go; if all your work is text-based, a quality lower-res screen will suffice.
Specs: Processor, RAM, and GPUThough you might be tempted by the $400 price of a Celeron-based notebook, we strongly recommend you select a model with a processor from Intel's Core 2 Duo family or AMD's Turion X2 Ultra line. A new laptop should give you three to five years of productive life, and these processors have enough overhead to handle whatever demands Windows 7 and next-generation applications might place on them. (The exception is with netbooks: Since dual-core powerhouses aren't offered in this class, your best choice is an Intel Atom-powered machine.)
As for all the various GHz ratings, there's no need to get too hung up on the processor speed. Yes, a 2.4-GHz processor will be about 10 percent faster than a 2.2-GHz chip, but you would likely only be able to tell if you ran a PC benchmarking program. In real-world use, you won't notice that much of a difference.
What will have a noticeable impact on performance is the amount of RAM in your system. Buyers on a budget can scrape by with 2GB, but if you can afford it, step up to 3GB or 4GB. The graphics chip in your system will also have a significant impact on perceived speed, though most business users will be well served by the integrated graphics that come standard with the Intel Core 2 Duo or AMD Turion X2 Ultra platforms.
That said, if you indulge in video work or like to occasionally play 3D games on your work system, configure a machine with a dedicated (often called discrete) graphics engine from Nvidia or ATI.
As the saying goes, you can never be too rich or have too much hard drive capacity. Fortunately, drive makers are ahead of the curve when it comes to capacity, and getting a spacious hard drive doesn't add much to the cost of a new laptop. Given the low prices and the explosion in multimedia content (not to mention your desire to have your iTunes library with you), get at least a 250GB drive, and ideally a 320GB or even 500GB unit.
Wi-Fi wireless connectivity is a given in today's portables, but you still need to know your alphabet. Most business buyers will be fine with a machine with built-in 802.11g capability, as it will also be compatible with older (and slower) 802.11b networks. Some larger businesses may have opted for 802.11a routers and hubs, and if that's your case, then look for an 802.11a/b/g chipset.
Many machines are also compatible with the newer 802.11n wireless standard, which offers faster throughput and better range than the older Wi-Fi modes. It makes sense to get an 802.11n Wi-Fi notebook now, even if you have an older router or access point. When you do replace your wireless equipment it will likely be with an 802.11n unit, so you want your notebook to be able to take advantage of the speed.
Frequent travelers may also want to consider getting a wireless broadband (also called WWAN, for wireless wide-area network) chipset and radio built in. This adds around $125 to the cost of a notebook, though note that not every model in a maker's line will have it as an option. The data service isn't cheap (typically $59.99 a month, through Cingular, Sprint or Verizon), but it lets you connect at near-DSL speeds in the hundreds of greater metropolitan areas where a given carrier's network is deployed. This means no more hunting for Wi-Fi hotspots around town, or paying for connectivity at airports and hotels.
As for other ports, all machines will have several USB 2.0 ports for peripherals, as well as a VGA connector for connecting an external monitor or projector. Multimedia-centric machines will also have an HDMI port for connecting to a high-def TV or other display device, and perhaps a similar (but less popular) DisplayPort connector. If you need a lot of hard drive storage and tend to connect to external drives, look for a laptop with an external SATA (eSATA) connector, which will let you hook up the latest, fastest drives.
Durability and security
By its nature, a laptop is vulnerable to being dropped, lost or stolen. So since your data is critical to your business, look for features that will protect it.
Better business machines will have durable-but-lightweight magnesium (and in some cases, aluminum) outer shells (not plastic), as well as added shock- and vibration-protection around the hard drive and other internal components.
Road warriors will want to look for a machine with active hard-drive protection, which parks the hard drive heads should the machine sense a fall and hence protects the platter from impacting with the heads (a leading cause of data loss). A spill-resistant keyboard is also a plus; it can funnel away a spill of about six ounces of liquid without damage to the sensitive components underneath.
To keep your data safe should your machine be lost or stolen, insist on a model with a fingerprint reader, which will prevent the typical thief from accessing your hard drive. If you carry true business secrets, you'll need to add another layer of security, such as a data-encryption program. In fact, some machines now offer a built-in encryption utility, and some Seagate hard drives deliver on-the-fly data encryption capabilities.
Finally, be sure to have a data backup solution in place (and actually use it), so if the machine dies or disappears all you lose is the hardware. Many notebook makers offer automatic online backup services for a monthly fee at time of purchase, or you can sign up on your own with a service like MozyPro or Carbonite.
This makes an SSD ideal for a mission-critical machine that sees active duty in the field. Unfortunately, SSDs still cost much more than a hard drivetrading a 500GB hard drive for a 256GB SSD will cost you and extra $500 or soand capacities trail those available from a regular drive, so they aren't for everyone.
As for removable storage, you'll certainly want a laptop with a CD/DVD burnermake sure it can write, not just read, DVDsso you can create your own backup discs and video projects. A writable dual-layer DVD gives you more than 8GB of archival capability per disc. If you also use your work machine for pleasure, you may want to step up to a laptop with a Blu-ray drive and an HDMI out port. This lets you use your notebook as a portable high-def Blu-ray player.
|Small Business Notebooks: Sample Configs and Pricing|
|Memory||Hard Drive||Other||Base price/As-configured price|
|Samsung NC10||Netbook||Intel Atom N270 (1.6GHz)||1GB 533MHz DDR2 SDRAM||160GB||10.2-inch LCD, 802.11b/g, Windows XP||$499/$499|
|HP EliteBook 2530p||Ultraportable||Intel Core2 Duo Processor SU9300 (2.16GHz)||2GB 800MHz DDR2 SDRAM||160GB||12.1-inch LCD, dual-layer DVD SuperMulti drive, 802.11a/b/gn, Windows Vista Business||$1,549/$2,212|
|Toshiba Portégé M750-S7202||Tablet||Intel Core 2 Duo P8600 (2.4GHz)||2GB 667MHz DDR2 SDRAM||160GB||12.1-inch LCD, DVD+/-RW drive, 802.11a/g/n, Windows Vista Business Edition||$1,799/$1,799|
|Lenovo ThinkPad SL400||Thin-and-Light||Intel Core 2 Duo T6570 (2.1GHz)||2GB 667MHz DDR2 SDRAM||250GB||14.1-inch LCD, dual-layer DVD+/-RW drive, 802.11a/g/n, Windows Vista Business Edition||$635/$1,019|
|Gateway M-7844u||Mainstream||Intel Core 2 Duo T6400 (2.0GHz)||4GB 667MHz DDR2 SDRAM||320GB||14.4-inch LCD, dual-layer DVD+/-RW drive, 802.11b/g/n, Windows Vista Home Premium||$749/$749|
|Dell Studio XPS 16||Desktop Replacement||Intel Core 2 Duo P8600 (2.4GHz)||4GB 1,000MHz DDR3 SDRAM||320GB||16.0-inch LCD, Blu-ray/DVD drive, 802.11a/b/g/n, Windows Vista Home Premium||$1,199/$1,804|
Jamie Bsales is an award-winning technology writer and editor with nearly 14 years of experience covering the latest hardware, software and Internet products and services. Article courtesy of SmallBusinessComputing.com.